Charity Administrator – Carrickfergus, Northern Ireland
Position Title: Charity Administrator
Reports to: Board of Trustees
Hours: Part time/flexible 16 hours
Date prepared: 1 May 2012
We are looking for a charity administrator to work in our office.
The role of the charity administrator is to plan, co-ordinate and implement the charity’s activities in order to meet our aims and objectives. S/he will assist the trustees in their work and seek long term support for the charity, be it financial, practical or alliances with other groups and organisations. S/he will be required to work 16 hours a week and will be located at LAL office.
The successful candidate will need to be someone who is: organised, efficient, highly motivated, creative and innovative, takes initiative, patient, empathetic, excellent communication skills, IT literate with knowledge/experience of book-keeping and paxton accounting for charities software, and appreciates a flexible work environment. Previous administration experience, the ability to plan and manage resources, and a good understanding of the personal trauma of the loss of a baby/child. A good knowledge of the history, objectives and goals of the charity Life After Loss.
Responsibilities will include:
1. General office management: Implementing (and, where necessary, designing)procedures for the smooth running of the charity.
2. Public enquiries: Responding to or delegating enquiries from the public received by email or phone.
3. Web Profile: Ensuring LAL website is updated and changes are regularly incorporated; building and maintaining LAL presence on the web via social networking sites like Facebook, Twitter and Youtube.
4. Liason: With bereaved parents, Health Service Trusts, MLAs and other organisations
5. Events and Fundraising: organising events, auctions, fundraising activities, donation campaigns, event stalls
6. Public education: Drafting action alerts, donation appeals, reports to publicise and further the work undertaken by the charity.
7. Media relations: liasing with the media on behalf of the charity when required and actively raising the charity’s profile with sympathetic media.
8. Grant applications - drafting, preparing and submitting grants and grant reports.
9. Office Supplies: Liaising and negotiating with and sourcing suppliers, including providers of IT support and development, telecommunications, stationery, business cards, promotional materials, standing order forms, merchandise, leaflets, etc.
10. Record keeping and filing systems: the Charity Administrator will be responsible for maintaining accurate and up to date records and files of all information relating to his/her work, particularly in relation to the charity’s beneficiaries and support provided, and for observing legal confidentiality and classification requirements. Implementing and managing office filing systems, both paper and electronic, and all other filing related to the general running of the charity. S/he will also be responsible for management of charity accounts.
Key Contacts - The Charity Administrator will report to the Board of Trustees.
Salary - £8.50/hr with expenses paid
Applications – a letter of application and a CV, with references, should be sent to Mrs Helen Savage, Unit 8C, Office 9, Kilroot Business Park, Larne Road, Carrickfergus, BT38 7PR by Weds 30th May at 2pm.
Interviews will take place in the following week, and a decision made immediately thereafter.